Nexora Digital Systems
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We automate processes and give you back control of your business

We bring leads, orders, payments, and reports into one system: Automation OS. Data does not get lost, algorithms handle the routine, and you see real numbers on a dashboard.

Book a diagnostic sessionSee the results

The diagnostic session is free: 20⁠-⁠30 minutes.

30 days
Foundation package: 1⁠-⁠2 key processes under control
From 15 min to 30 s
Order handling in our own store, Stylish Outfit
4⁠-⁠12 weeks
From the first package to a full operating system

Where a business loses money and control

Many companies run into the same problems. The business runs on people's heroics rather than on a system.

Problem Now After implementation
Leads get lost Channels are scattered: Telegram, WhatsApp, calls, email, spreadsheets. You do not know how many customers your managers lost this week. Every lead lands in the CRM or tracking system, duplicates drop, and each lead has a source and an owner.
A CRM nobody trusts The system exists, but it is kept up somehow: data is inaccurate, analytics lie, and managers fill in fields when they feel like it. Strict validation: a deal cannot move to the next stage until the key data is filled in.
Slow lead handling No SLA, callbacks get forgotten, nobody checks. SLAs and reminders, escalations, and overdue tracking.
Payments and invoices by hand Invoices live in one place, payments in another, and statuses do not match. Payment statuses are linked to deals, with overdue alerts and a payment register.
No clear reports Reports are compiled by hand and the numbers disagree. Daily and weekly reports arrive automatically: leads, conversion, revenue, overdue items.
Ads without control Budget gets spent, but CPL and lead quality stay invisible. An ads summary with spend, leads, CPL, and alerts on deviations.

Automation OS: the operating system for your business

Your CRM, messengers, website, and accounting work as one network with shared statuses, rules, and ownership for the whole team.

Sales module

All leads from every channel (Instagram, Telegram, your website) in one window. Automatic assignment and SLA tracking.

Service module

Contracts and invoices generated in one click. Customers get notified about their order status.

Control module

Owner dashboards that show the pulse of the business in real time, so decisions rest on accurate data.

Our standard: Zero-Garbage

We build systems on the Zero-Garbage protocol: clean, accurate data that does not depend on the human factor.

Strict validation

The system will not let a deal move to the next stage until all key data is filled in.

One source of truth

You see real numbers on the dashboard (LTV, conversion, ROI) instead of the sales head's gut feeling.

Projects in numbers

Real projects: metrics, scenario diagrams, and results. Swipe to view each one.

Founder's own project

Stylish Outfit

Online store, dropshipping

Running since 2023, no issues

Orders per day

40⁠-⁠50

flow through the system

Order handling

30 s

was 15 min, 97% faster

Waybill (TTN) creation

1.5⁠-⁠2 s

was about 5 min

Daily work time on orders

23 min

was 11 h (calculated for 45 orders)

Managers per 100 orders a day

1

was 2⁠-⁠3

Build time

2 mo

from scratch: a month of design and a month of setup

Time per order
Before15 min
After30 s
Waybill (TTN) creation
Beforeabout 5 min
After1.5⁠-⁠2 s
Work time per day (45 orders)
Before11 h
After23 min
Managers per 100 orders a day
Before2⁠-⁠3
After1
From idea to production
System design: 1 monthSetup: 1 monthIn operation from 2023 to today

Work time is calculated for 45 orders (the middle of the 40⁠-⁠50 range) multiplied by handling time. Data comes from the founder's own project.

  • WooCommerce
  • Make
  • Google Sheets
  • Telegram Bot
  • Nova Poshta API
  • Checkbox

Client under NDA

Shopify: abandoned carts

Automatic reminders to shoppers, Keap CRM

Scenario targets

Delay before the reminder

15 min

automatic, no manager involved

Recovery Rate

up to 12%

abandoned carts that turn into payments

Open Rate

45⁠-⁠60%

emails sent at the moment of interest

CTR

15%

clicks on the restore-cart link

Marketer time saved

5⁠-⁠7 h

per week

Integration

Shopify + Keap

directly through the API

  1. 1

    Shopify request

    The scenario polls Shopify with an HTTP request and pulls Checkouts data in real time.

  2. 2

    Data parsing

    Raw JSON is split into fields: name, email, cart contents, total.

  3. 3

    Each cart on its own

    An Iterator handles carts one by one, so heavy data flow does not cause errors.

  4. 4

    Keap database check

    The contact exists: we update its history and add a tag. A new customer gets a new card.

  5. 5

    Segmentation and reminder

    Tags such as Cart > $100 or Product: Shoes. An email or SMS about the forgotten item goes out automatically after 15 minutes.

Target metrics, %
Recovery Rateup to 12%
Open Rate45⁠-⁠60%
CTR15%

These are scenario targets, not a guarantee of results. We do not publish the client's actual data.

  • Shopify
  • Keap CRM
  • Make
  • Email / SMS

Client project

Shopify: order sync

Customers and purchases pass to Keap CRM automatically

Scenario overview

Scenario trigger

Scheduled

or manually when needed

Order data

6 fields

customer, email, phone, products, totals, statuses

Processing

Every item

checked and handled separately

Keap contact

3 actions

search, update, or create a new one

Segmentation

Auto-tags

by product, order type, scenario

Branching logic

Router

branches for different customers and contacts, scales without rewrites

  1. 1

    Getting orders

    On a schedule or manually, the scenario pulls new orders from Shopify: customer, email, phone, products, totals, statuses.

  2. 2

    Data preparation

    Data is aggregated and checked for structure and integrity.

  3. 3

    Each order and item on its own

    Variables are prepared for logic, tags, and conditions, so the scenario adapts to different data and product types.

  4. 4

    Branching (Router)

    Separate branches for different customer categories and for new and existing contacts.

  5. 5

    Contact in Keap

    First we look for the contact. If it exists, we update its data. If not, we create a new one.

  6. 6

    Auto-tags

    Depending on the product, order type, and scenario, the right tags are applied. That prepares customers for mailings and sales funnels.

What it gives the business

  • No manual entry: fewer errors and time saved
  • Shopify data reaches the CRM right away
  • Contacts are always up to date
  • Customers are grouped automatically
  • The CRM is ready for analytics and marketing campaigns

This describes the scenario logic. We do not quote metrics for this project and do not publish the client's name.

  • Shopify
  • Keap CRM
  • Make

Client project

Instagram Direct: lead automation

An Instagram message instantly becomes a structured request

Scenario overview

Source

Instagram Business

via a connected Facebook Page

Trigger

New only

old events are not reprocessed

Request data

7 fields

date, name, username, text, category, status, comment

Categorization

AI, optional

automatic classification of the message

Notification

Telegram

the manager sees the request right away

Auto-reply

Email, optional

confirmation to the client without the manager

  1. 1

    New Instagram message

    Instagram for Business captures a new Direct message.

  2. 2

    Duplicate check

    A filter rejects already-handled events, so one message cannot create several requests.

  3. 3

    Request in Google Sheets

    A row is created with the full request card: date, customer, text, status.

  4. 4

    Manager notification

    Telegram sends the key details right away, with no need to open Instagram.

  5. 5

    AI classification

    If enabled, OpenAI reads the text and assigns a category.

  6. 6

    Auto-confirmation

    If the business needs it, the client gets a confirmation email right away.

What it gives the business

  • The message becomes a record instead of staying only in Direct
  • The manager gets a signal in their usual work channel
  • Statuses and a manager's comment appear on the request
  • History can move into a CRM without losing structure
  • The architecture is ready for a CRM, task manager, and SLA control

This describes the scenario logic. There are no confirmed numbers yet for response speed or conversion on this project, so we do not quote any. We do not publish the client's name.

  • Instagram for Business
  • Make
  • Google Sheets
  • Telegram
  • OpenAI

Client project

Automatic website lead processing

A request instantly becomes a CRM contact and triggers the right action

Scenario overview

Intake

Webhook

any form or landing page

Backup

Google Sheets

for diagnostics and recovery

CRM contact

Airtable

matched by email/phone, then updated or created

Routing

Router

a different action per request type

Client confirmation

Gmail

an email right after the form is submitted

Consultation

Google Calendar

an event is created automatically when needed

  1. 1

    Request intake

    A webhook receives the new website request with all form fields.

  2. 2

    Backup record

    Google Sheets keeps a copy of the incoming data for diagnosing the scenario.

  3. 3

    Airtable contact

    The scenario looks up an existing contact by email or phone. If found, it updates the record; if not, it creates one.

  4. 4

    Team notification

    Slack or Telegram instantly notify the owner with a link to the CRM.

  5. 5

    Routing by type

    A router determines the request type (consultation, order, other) and triggers the right branch.

  6. 6

    Confirmation and event

    Gmail sends the client a confirmation, and for consultations Google Calendar creates an event.

What it gives the business

  • A request instantly becomes a CRM contact or updates an existing one
  • The team is notified without manually copying data
  • Different request types trigger different next actions
  • The client automatically gets a confirmation
  • A calendar event is created on its own for consultations

This describes the scenario logic. There are no confirmed numbers yet for time saved or conversion gains on this project, so we do not quote any. We do not publish the client's name.

  • Webhook
  • Make
  • Google Sheets
  • Airtable
  • Slack
  • Gmail
  • Google Calendar

Most of our other projects are covered by non-disclosure agreements (NDA), so we do not publish their names.

Case study, Stylish Outfit: from a click on the site to a waybill in seconds

This is our own project: we automated our online store first and then began building such systems for others. We can back up every number. Visit the store

Before

The store ran on dropshipping and every order was handled by hand: check it, copy the data, message the supplier, create the waybill and the fiscal receipt. One order took about 15 minutes, human error hit 5⁠-⁠10% of orders, and 100 orders a day needed 2⁠-⁠3 managers.

How long it took

We designed and built the system from scratch: about a month went into design and another into setup. It has run since 2023 and now handles 40⁠-⁠50 orders a day.

What was built

  1. 1

    Webhook

    The website (WooCommerce) passes the order to the system instantly.

  2. 2

    Smart parsing

    Product attributes are parsed: color, size, SKU. Validation blocks transfer errors.

  3. 3

    Routing

    The algorithm finds the right supplier in a Google Sheets database.

  4. 4

    Telegram bot

    The supplier is notified instantly. Their reply, in stock or out of stock, updates the order status.

  5. 5

    Logistics

    A Nova Poshta waybill (TTN) is created through the API and the PDF waybill goes to the supplier for printing.

  6. 6

    Finance

    Once shipping is confirmed, a fiscal receipt is issued through Checkbox and the customer gets an SMS with the waybill number.

Fragment 1 of the Make scenario: Webhook, Google Sheets, Router, Iterator, Tools, Text parser, and the new customer branchFragment 2 of the Make scenario: Google Sheets write, Router by payment method, HTTP requests, Text parser, and the Telegram Bot for suppliers
Make scenario “Integration Webhooks WooCommerce”: order intake and supplier routing, zoomed in (2 fragments) Open the whole scenario
  1. The Webhook receives a new order from WooCommerce and Google Sheets checks that it has not been processed yet.
  2. A Router splits the flow. The lower branch looks the customer up: a new customer is added as a row, an existing one goes on without a duplicate.
  3. The upper branch: an Iterator walks through the order items, Google Sheets, Tools, and Text parser match them against the database and record the order.
  4. Next, a Router by payment method: for card payments, after a pause, HTTP requests run, Text parser reads the replies, and the result goes to Google Sheets. The other branch sends the order to the right supplier through the Telegram Bot.
Fragment of the Make scenario: Telegram Bot, Router by supplier, Text parser, Tools, Router by stock status, Google Sheets, and Router by payment method
Make scenario “Answer from suppliers in telegram”: handling supplier replies, zoomed-in fragment Open the whole scenario
  1. The Telegram Bot receives the supplier's reply.
  2. A Router identifies which supplier sent it. Text parser extracts the answer and Tools stores it in a variable.
  3. The next Router separates “out of stock” from “in stock”: Google Sheets finds the order and updates its row.
  4. For items in stock, a Router picks the branch by payment method (card or cash on delivery) and sends a Telegram message.

«We built the Stylish Outfit system from scratch in about two months. I spent roughly a month designing the scheme, and another month went into setup. Everything went smoothly and to plan. The system still runs today, and we have had no problems with it at all.»

Artem Kotsar, owner of Stylish Outfit and founder of Nexora Digital SystemsStylish Outfit belongs to Nexora's founder, so we can show every number and scenario.

What Stylish Outfit customers write

Four messages from real customers, confirmed by chat screenshots. This is not a curated sample, just the first ones confirmed in writing so far.

Good evening, the vest fits perfectly 🤍 My husband loved it, thank you so much 🤍

Alina · purchase: vest

Yep, all good, thanks 😊

customer · purchase: suit

Everything fits, thank you for such a wonderful tracksuit 😉🙂

Denis · purchase: tracksuit

Good day, thanks, got my order, everything fits 🤗

Valentin · purchase: suit

What exactly we automate

We connect data sources (CRM, sales, finance, warehouse, support, marketing), set up processes in Make, and build clear analytics for the owner and the team.

Sales and CRM

  • Leads from your site, forms, messengers, and ads collected into one stream
  • Automatic lead assignment by rules, tasks, and deadline control
  • Deals, contacts, and companies synced between your CRM and other systems
  • SLA control: first response speed, overdue items, reasons for losses

Marketing and lead generation

  • Data pulled from ad accounts and platforms
  • Automatic campaign reports and alerts when metrics drop
  • Leads linked to their source, with CPL, CAC, and ROAS calculated

Operations and tasks

  • Unified statuses for projects and tasks, reminders, and escalations
  • Checklists and procedures with completion tracking
  • A summary for the manager and alerts in Telegram, Slack, or email

Finance and accounting

  • Payments and expenses collected, plan vs actual, limit control
  • P&L and cash flow that update automatically
  • Data prepared for your accountant: registers, acts, summary tables

Warehouse, logistics, e-commerce

  • Orders, payments, delivery statuses, and returns synced
  • Stock and prices updated automatically, shortages flagged
  • Waybills (TTN) created and customers notified

Support and service

  • One inbox: tickets, classification, routing
  • SLA control and escalation when a deadline is missed
  • Knowledge base, reply templates, and reports on why customers contact you

Dashboards and analytics

  • Owner panel: sales, profit, margin, expenses, forecast
  • Funnel and conversion: stages, loss reasons, handling speed
  • Operational metrics: SLA, response speed, deadlines, overdue items
  • Finance: P&L, cash flow, receivables, plan vs actual
  • Product analytics: ABC/XYZ, stock, turnover
  • Marketing: ROAS, CAC, LTV, channel payback
  • Regular reports in Telegram, email, or Slack

What we work with

CRM
SalesDrive, KeyCRM, MoyDrop, RemOnline, LP-CRM, NetHunt, Pipedrive, HubSpot, Zoho CRM
Tasks
Jira, Trello, Asana, ClickUp, Notion
Communication
Telegram, WhatsApp, Viber, Instagram, Facebook Messenger, X (Twitter), Threads, Email, Slack
Sites and forms
WordPress, Webflow, Tilda, Typeform, Google Forms
Advertising
Google Ads, Meta Ads, TikTok Ads
Payments and logistics
Stripe, PayPal, Wise, Monobank, PrivatBank, Checkbox, Nova Poshta
Data and BI
Google Sheets, Airtable, BigQuery, PostgreSQL, Looker Studio, Metabase, Power BI

The list is indicative: we connect by task and budget, depending on access and the service's API.

Who it is for

  • Service businesses and agencies
  • E-commerce and brands
  • Manufacturing and logistics
  • B2B companies with a long sales cycle
  • Chains and projects where seeing the numbers and managing processes matters

What you get

  • A process map and a list of priority automations
  • Working Make scenarios with error handling and logging
  • KPI dashboards with a clear structure and refreshed data
  • Documentation: an integration diagram, procedures, and a user guide
  • Support after launch: stability monitoring and improvements based on real use

Development: websites, apps, and custom solutions

Nexora does not stop at scenarios and integrations. We have developers on the team, so we can build a website, a custom app, or a module for your task. If a task falls outside our skills, we will say so honestly during the diagnostic.

Websites and e-commerce

  • Corporate sites and landing pages, fast and SEO-optimized
  • Online stores on WordPress and WooCommerce with custom code
  • Multilingual builds and an HTML5, CSS3, SASS, and JavaScript front end

Custom apps and modules

  • Plugins and modules for your business logic
  • Internal tools: reporting, tracking, bonus calculation (for example, a promo-code reporting plugin for partners and managers)
  • Scripts and two-way data exchange with Google Sheets (Google Apps Script)
  • An app for a specific task: we agree requirements and scope during the diagnostic

Integrations and APIs

  • Payment gateways: Stripe, Monopay, LiqPay, WayForPay, Portmone, NovaPay
  • Logistics: Nova Poshta, Ukrposhta, Meest, Sendcloud
  • CRM and fiscalization: KeyCRM, SalesDrive, MoyDrop, Checkbox
  • Telegram API: notifications, mailings, chatbots

Design and UX

  • Interface mockups in Figma
  • UI/UX audit of an existing site

Data and marketing tech

  • Google Analytics and Search Console
  • Server-side UTM tracking
  • Dynamic XML/JSON product feeds for ads without plugins

Cloud, email, migrations

  • Google Cloud Platform
  • Hosting and domain administration
  • Migration from legacy CMS platforms (Simpla and others)
  • Business email: SMTP, SPF, DKIM, DMARC

We set development price and timing after a brief and the diagnostic. It is a separate direction and is not part of the automation packages.

Discuss development

How we work: results in 30 days

You pay for results, not programmer hours. Work runs in 30-day sprints.

  1. Week 1

    Diagnostics

    A 60⁠-⁠90 minute interview, collection of facts and access. A map of the current process and a list of problems and loss points.

  2. Week 2

    Design

    A target scheme for 1⁠-⁠2 processes: steps, roles, statuses, triggers, rules. We agree the list of automations.

  3. Week 3

    Tracking base

    We set up a CRM or spreadsheet as the tracking base: stages, fields, customer card, access rights.

  4. Week 4

    Launch

    We build and test 1⁠-⁠2 automations, put them into operation, and accept the result against a checklist. Team training and documentation are part of the OS Start and OS Scale packages.

No surprises

  • Scope is fixed in a scenario register: goal, inputs, outputs, services, and a definition of done
  • The hour limit is included in the package, and anything beyond it only by agreement
  • Scope changes go through a Change Request that estimates the effect on time and budget
  • Acceptance follows a checklist; in OS Start and OS Scale the documentation and instructions stay with you

Acceptance criteria (Foundation package)

  • The target scheme (to-be) is agreed for 1⁠-⁠2 processes
  • The tracking base is set up: stages, fields, customer card, ownership rules
  • 1⁠-⁠2 automations are built and tested
  • A final mini report or dashboard is ready: what was done and what improved

Who works on your project

A team of specialists with clear roles works on your project.

System Architect

Designs the business logic and maximizes its profitability.

Integrator (No-Code)

Builds fast scenarios and integrations with Make and Zapier.

Developer (Code)

Writes custom modules for fiscalization, Monobank and PrivatBank statement sync, and complex API integrations.

The Nexora team: who is who

Real people stand behind every project. Open a card to read more about each of them.

Artem Kotsar, founder of Nexora Digital Systems
Founder

Artem Kotsar

Founder of Nexora, IT integrator, and business systems architect

An entrepreneur with hands-on e-commerce experience. I break a business down into processes and build one system from CRM, Make, APIs, Telegram, and Google Workspace that runs without the owner's constant supervision.

LinkedIn profileStylish Outfit store

4 years

in IT and automation

since 2023

our own online store, Stylish Outfit

40⁠-⁠50

orders a day handled by the system

  • Make.com
  • CRM
  • APIs and webhooks
  • Telegram
  • Google Workspace
  • System architecture
More detailsShow less

Who I am

An entrepreneur, IT integrator, and business systems architect. I specialize in process automation, CRM, integrations, centralized management systems, and analytics. I analyze a company's processes, find manual operations and loss points, design the solution architecture, and unite CRM, Make, Google Workspace, Telegram, APIs, and other services into one system. I build Nexora around the Automation OS concept: a complete system for sales, operations, finance, communications, and reporting.

What I can do

Make and integrations
Make.com as the central orchestration layer: event, conditions, actions, data routing, statuses, errors, notifications. APIs, webhooks, REST, JSON: where the system gets data, where it sends it, in what format, and what happens next.
CRM
Funnels, stages, fields, lead sources, statuses, loss reasons, roles and permissions, mandatory data entry, handing a client over between people and departments, reporting.
Telegram
Bots and Telegram as the internal interface of a business: notifications, requests, statuses, leads, system messages.
Google Workspace
Sheets, Drive, Docs, Gmail, and Calendar as building blocks of an automated system rather than just office tools.
Data and calculations
One source of truth, owner dashboards, internal calculators and calculation systems: projects, costs, payouts.
Whole systems
I design how data moves through the whole business: a new lead lands in the CRM, a manager is assigned, a task is created, after the sale the client goes to delivery, the payment is recorded, the data flows into financial records, and the manager sees everything on a dashboard.
Business analysis
I find out from the owner where people lose time, what is done by hand, where errors appear, where leads come from, how ad performance is measured, and where profit leaks. I turn 'our payments are a mess' into a system task: payment source, project, record, status, calculation, report, notification, exception control.
E-commerce from the inside
Since 2023 I have run my own store, Stylish Outfit: orders, suppliers, CRM, stock, margin, website, Telegram, SEO, customer communication. That is why I judge automation by sales, margin, and real operations.

How I work

I start with the business problem and only then pick the technical solution. The question is not which bot to build but which system will fully solve the client's problem. That is how the Automation OS concept came about. In my work I stick to a simple loop: measure, find the cause, change a parameter, check the result.

You will enjoy working with me if

You value clarity and honesty and are not afraid of hard problems. I do not promise it will be easy. I promise honest work and a real result.

Strengths

  • I see structure where others see chaos
  • I trust my team and stay out of other people's expertise
  • I keep my focus on results rather than process
  • I stay honest even when it is uncomfortable
  • I can admit mistakes and change

Weaknesses

  • I sometimes take on more than I need to
  • I can be too direct
  • I am demanding of myself, sometimes to the point of burnout
  • I do not always stop in time

It is not a fit if

You need a contractor who quietly does the task. I work as a partner, not as a function.

Olha Chepenko, Head of Automation at Nexora Digital Systems
Automation

Olha Chepenko

Head of the Automation Department

Builds efficient solutions that connect CRM systems, online stores, messengers, and AI services. Helps businesses cut manual work and run their processes more efficiently.

3+ years

of experience automating business processes

10 services

combined into a single solution

  • Make
  • Zapier
  • API integrations
More detailsShow less

Strengths

  • Communicates clearly with clients and the team
  • Gets up to speed on a new service or API quickly
  • Takes an integration all the way to stable operation, not just a first successful run

Tech stack

Automation
Make, Zapier
Data
Airtable, Google Sheets
AI
OpenAI
Communication
Telegram Bot API
E-commerce
WooCommerce, Shopify
Integrations
HTTP/API, Webhooks
Kostiantyn Danylenko, developer and Technical PM
Development

Kostiantyn Danylenko

Senior Fullstack WordPress Developer and Technical PM

I build architecturally clean, fast, and secure e-commerce projects on WordPress and WooCommerce with custom code and no heavy page builders.

4+ years

as a Technical PM

10 years

in sales, in the role of Sales Director

  • WordPress
  • WooCommerce
  • API integrations
More detailsShow less

Approach

I follow the Maximum Clean Code / Minimum Plugins principle: custom code instead of heavy builders and extra plugins. I design a site with conversion and business metrics in mind.

Business edge

Over 4 years as a Technical PM and 10 years in sales as a Sales Director. I manage project teams (developers, designers, marketers) effectively and make complex engineering decisions on my own.

Tech stack

Backend and CMS
PHP and WordPress (custom themes and plugins), WooCommerce, MySQL, REST API, Webhooks
Frontend and UI
HTML5, CSS3, SASS/SCSS, JavaScript (ES6+), WordPress AJAX, ScrollMagic, Swiper, Figma, React (basic experience)
Logic and security
Advanced Custom Fields, Polylang (multilingual sites), SEO in code (sitemaps, structured data, tags), data validation and security
Cloud and email
Google Cloud Platform, hosting and domain administration, migration from legacy CMS platforms (Simpla and others), business email (SMTP, SPF, DKIM, DMARC), Telegram API

Integrations

Payments
Stripe, Monopay, installments (Mono, Privat), LiqPay, WayForPay, Portmone, NovaPay
Logistics
Nova Poshta, Ukrposhta, Meest, Sendcloud
CRM and automation
KeyCRM, SalesDrive, MoyDrop, Make scenarios
Fiscalization
Checkbox: receipts are issued and recorded automatically on every transaction
Data and marketing
Google Analytics, Search Console, Google Apps Script for Google Sheets exchange, server-side UTM tracking, XML/JSON product feeds, a custom promo-code reporting plugin

Projects from Kostiantyn's portfolio

  • KATI Shoes: a women's footwear store with payment systems, logistics, and SEO
  • KamenYan: a multilingual corporate site with ScrollMagic animations
  • Kaze: a women's clothing store with stock sync to KeyCRM, payments, and logistics
  • Beaverix: an SEO-optimized landing page for a home renovation and maintenance service in Calgary
Kateryna Bondarieva, web designer at Nexora Digital Systems
Design

Kateryna Bondarieva

Web designer

A certified web designer. Helps brands stand out through aesthetically appealing and functional website and landing page design.

Design: stylishoutfit.com.ua

4+ years

in web design, since 2022

  • Web design
  • Landing pages
More detailsShow less

Specialization

A web designer for websites and landing pages, including in the info-business niche. She combines an aesthetically appealing look with functional, easy-to-use design. At Nexora, she designed the team's own store, Stylish Outfit.

Partners

Companies we work with regularly and exchange clients with.

Full-cycle digital marketing agency

By its own description, Elit-Web ranks sites higher on Google through SEO, builds brand presence through SMM on Instagram, Facebook, and LinkedIn, and uses PPC for fast, measurable results when traffic is needed right away. We exchange clients: they send us requests for automation and CRM, and we recommend their services when a client needs traffic and ads.

elit-web.ua
More about the partnerShow less

12+ years

in the market, since 2014

2500+

completed projects

81 reviews

rated 5.0 on Clutch

They position themselves as a full-cycle agency that makes data-driven decisions. The key facts in brief:

Services
  • SEO
  • PPC advertising
  • SMM: Instagram, Facebook, LinkedIn
  • Content marketing
Partner status
  • Google Premier Partner
  • Meta Business Partner
Agency clients
  • IKEA
  • Toyota
  • Mercedes
  • John Deere
  • REHAU
Results, by their own account
  • 4M+ leads for clients
  • Average ROI of 300%
How we work together
  • Elit-Web sends us automation and CRM requests
  • We recommend Elit-Web when a client needs traffic and ads

Per elit-web.com and Clutch, as of September 2026. The illustrations are also from the partner's own site; they are examples of their materials, not our results.

Packages and pricing

The package is chosen by the scale of the task and how mature your processes are. We fix the exact price and module set after the diagnostic.

Foundation

Fixed price

€1,200

30 days

Small business: 1⁠-⁠2 key pain points and a need for a quick result.

  • Diagnostics: a 60⁠-⁠90 minute interview and a process map
  • A target scheme for 1⁠-⁠2 processes
  • A CRM or spreadsheet as the tracking base
  • 1⁠-⁠2 automations
  • A mini report or dashboard: leads, conversion, sources
Everything included (6)Show less
  • Diagnostics: a 60⁠-⁠90 minute interview, a current-process map (as-is), a list of problems and loss points
  • A target scheme (to-be) for 1⁠-⁠2 processes: steps, roles, statuses, triggers, rules
  • A CRM or spreadsheet as the tracking base: stages, fields, client card, basic access rights
  • 1⁠-⁠2 automation scenarios, tested before launch
  • A mini report or dashboard: leads, conversion by stage, sources
  • 2 rounds of revisions on the agreed processes

50% prepayment, 50% after implementation and acceptance. Work starts within 3 business days of prepayment and access.

Discuss

OS Start

Estimated price

€12,000

6⁠-⁠8 weeks

Mid-size business: disorder in 2⁠-⁠4 areas and a need for a system across several processes.

  • Up to 10 automation scenarios, 6 modules
  • CRM and sales, lead sources, notifications and follow-up
  • Payments, email sequences, daily reports
  • 120⁠-⁠140 hours of work
  • Training for key users, documentation
Everything included (12)Show less

Everything in Foundation, plus:

  • Diagnostics of several key processes with their owners, manual steps and loss points
  • Data architecture: where information lives, which systems are the source, and how they exchange data
  • CRM, Airtable or Google Sheets setup with roles and rules
  • Up to 10 scenarios: triggers, conditions, routing, tasks, notifications, sync
  • Integrations via ready connectors, webhooks or API
  • An operational dashboard on agreed KPIs
  • Testing of the main scenarios and typical errors before launch
  • Training for key users: statuses, exceptions, dashboard, working rules
  • Documentation: system diagram, instructions, scenario list
  • Launch, monitoring of the first cycles, and stabilization
  • A working communication channel for the whole project
  • A final meeting and a plan for the next stage

40% at start, 40% once the CRM and main lead flows are ready, 20% after final acceptance.

Discuss

OS Scale

Estimated price

€23,000

10⁠-⁠12 weeks

Many channels, ads, payments, and reports: a 360° system is needed.

  • Up to 20 automation scenarios, 8 modules
  • Lead assignment, SLA, loss reasons, quality control
  • Payments and finance, advertising and analytics
  • Daily and weekly KPI dashboards, operations and tickets
  • Monitoring, an error log, and fallback routes
  • Role-based training and a knowledge base
  • 230⁠-⁠260 hours of work
Everything included (15)Show less

Everything in OS Start, plus:

  • Deep diagnostics across departments: interviews with process owners, duplication and manual hand-offs
  • A target architecture of links between departments, systems and roles
  • Single sources of truth, required fields, and one KPI definition for every department
  • A role-based access model and clear hand-off of tasks between teams
  • Up to 20 scenarios, including cross-system and cross-department ones
  • Integrations of several services: connectors, webhooks, API
  • Consolidated dashboards: separate views for leadership and operations, drilling down to a deal or payment
  • Monitoring of key scenarios, an incident log, and a response procedure
  • Fallback routes for critical processes if automation is temporarily down
  • Functional tests, checks of roles, data routes and critical chains, user acceptance
  • Role-based training: leaders, managers, operational users
  • Separate training for leaders on management analytics
  • Documentation: architecture, integration map, knowledge base, process rules
  • A phased go-live without stopping current work, then stabilization
  • A development backlog: new processes, analytics, AI, integrations

40% at start, 40% once the CRM and main lead flows are ready, 20% after final acceptance.

Discuss
Implementation time, weeks
Foundation4
OS Start6⁠-⁠8
OS Scale10⁠-⁠12
Automation scenarios (up to)
Foundation2
OS Start10
OS Scale20

What we need from you

  • A contact person and 2⁠-⁠3 hours a week for approvals
  • Access to the tools we need (CRM, email, forms, messengers) with admin rights during setup
  • A short brief: what you sell, how requests arrive, who answers, which statuses you need

Not included in the packages

  • Complex custom software, enterprise-grade ERP (that is the separate Development direction, estimated on its own)
  • Deep website changes that require development (estimated separately)
  • Third-party services and licenses: Make, CRM, mailing tools, telephony (paid on your side)
  • Manual migration of more than 500 contacts or deals without an agreed import
  • Unlimited revisions: the Foundation package includes 2 rounds of corrections

Doubts we hear most often

Pick yours and we will answer the way we do on a first call.

All 10 answers with examples
Nexoraonline

You are young. Can you really pull this off?

Yes, the team is young, and we do not hide it. We first built our system on our own store, Stylish Outfit: since 2023 it has handled 40⁠-⁠50 orders a day. Deadlines in the contract are fixed and payment is split into stages, so the risk of a delay sits with us, not with you.

Want us to look at your own case in a free diagnostic?Free diagnostic

Your doubt is not here? Write to us...

In development

How Nexora works inside: people and AI

We are building an automation system for Nexora itself. The team is minimal: a developer and an automator each own their own area and receive tasks from the AI. The AI takes only the work it can do 100% without errors. Decisions and accountability stay with people.

  1. AI

    Finds the project

    Looks for potential clients and qualifies them, filtering out companies our services do not fit.

  2. Together

    Discussion and scope

    The team talks to the client. The AI records requirements, requests the materials we need, and drafts the scenario register and the proposal.

  3. People

    Approval

    We approve the scope and the proposal. Approval is one button in a private Telegram bot.

  4. Together

    Automation

    The AI drafts scenarios in Make, and the developer and automator connect access, configure, and finish them.

  5. AI

    Contracts and monitoring

    Contracts, invoices, and acts are created automatically. The AI watches scenario logs, tests them, reports failures, and formalizes scope changes as a Change Request.

Frequently asked questions

What is business process automation?

It means setting up scenarios that handle routine tasks without a person: assigning leads, changing CRM statuses, sending notifications, and syncing data between services. We use Make and integrations with your systems.

How long does implementation take?

Foundation takes 30 days, OS Start 6⁠-⁠8 weeks, and OS Scale 10⁠-⁠12 weeks. The project starts within 3 business days of prepayment and access.

What does the OS Start package include?

Up to 10 automation scenarios, 6 modules (CRM and sales, lead sources, notifications and follow-up, payments, email, reports), 120⁠-⁠140 hours of work, documentation, and training. The estimated price is €12,000, and we fix the exact quote after the diagnostic.

Do we have to connect everything at once?

No. We choose modules and integrations individually: on the first call we agree which processes to automate, which systems you already use, and what exactly goes into your setup.

Does the price include Make, CRM, and other services?

No. Subscriptions and licenses for third-party services (Make, CRM, mailing tools, telephony) are paid separately on your side.

What happens if the scope changes?

Scope is fixed in a scenario register. Changes go through a Change Request, where we estimate the effect on time and budget. Hours beyond the package limit only by agreement.

Do you build websites and custom apps?

Yes. We have developers who build websites and online stores on WordPress and WooCommerce, custom modules, and integrations with payment systems, logistics, and CRMs. We set price and timing after a brief, separately from the automation packages.

Is there support after launch?

Yes. Support subscriptions: Lite (€290/mo), Standard (€490/mo), Pro (€890/mo). You pay for stability, response speed, and clear control in the system rather than for hours.

Do you train our team?

Yes, in the OS Start and OS Scale packages, in using the system: how to work with statuses and where to see requests, payments, and notifications. Fixing scenarios and configuring APIs and integrations is our responsibility, so we do not train your team on that.

Can I see real examples?

Yes. The Stylish Outfit case above comes with numbers and screenshots of the scenarios. Most of our other projects are covered by non-disclosure agreements (NDA), so we do not publish their names.

From the blog

Breakdowns of processes, integrations, and what is actually worth automating first. Written by Artem, Nexora's founder.

Why businesses with a good product still close: the cost of manual processes

A good product does not save a business when leads get lost, stock counts are wrong, and money arrives late. Where manual work eats growth, based on data from BLS, Eurostat, HBR, and other research.

2026-10-25

Lead response speed: how manual handling loses sales

Companies that replied within an hour were nearly 7 times as likely to qualify a lead. Why replies get delayed and how to cut them to minutes without hiring more managers.

2026-10-25

Manual bookkeeping errors: how spreadsheets and stock counts quietly eat profit

Audits of real spreadsheets found errors in most of them, and inventory distortion costs retail $1.77 trillion. Where manual bookkeeping loses money and what to automate first.

2026-10-25
All articles (19)

Interactive matching

What format does your business need?

Answer four short questions. The system will give you a preliminary format, timeline, and focus for the first stage.

  • No lengthy questionnaire
  • An instant result
  • About 2 minutes

The diagnostic session is free: 20⁠-⁠30 minutes.

Question 1 of 425%
Where is the most time being lost right now?

Choose the main pressure point.

Choose one option

Intro session • 30 minutes

Let's discuss the task without the theory.

We will pin down the current situation, the goal, and the most valuable first step of automation.

01Business context02The bottleneck03The next step

Mon-Fri, 10:00⁠-⁠18:00 Kyiv time, same as in the contacts below.

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